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Support Centre

Finance Operations Assistant

Hours Per Week:
Vacancy Type:
26 Mar 2021
Job Description

Working in the newly created Finance Operations Team, the Finance Operations Assistant role is key to ensuring that our suppliers are paid accurately and on a timely basis, in line with the expectations of the business. A key part of the role is to challenge the status quo and facilitate a continuous improvement culture underpinned by excellent service provision. Team working and collaboration are essential to be successful in the role as well as an open mind to change as more financial accounting and month end activities move into the team. 

Role responsibilities: 
  • Work across all areas of stock, including UK and import suppliers, ensuring the accuracy and timeliness of invoice processing
  • Maintain a large number of vendor accounts while staying in compliance with company policies and procedures
  • Investigation of invoice matching differences including validating delivery/receipting
  • Understand store stock file to ensure correct processing of invoices including raising debit notes where applicable
  • Perform supplier statement reconciliations on a timely basis, ensuring any discrepancies are investigated and resolved.
  • Address and respond to vendor queries on a timely basis, developing excellent working relationship with suppliers and communicating with other relevant stakeholder in the business where required eg buyers
  • Suggest and implement new processes and controls where needed, to ensure efficiencies are made or controls strengthened.
  • Take ownership for all supplier rebates and discounts, ensuring all are accounted for on a timely basis..
  • Monitor own performance against both qualitative and quantitative key financial targets and KPIs
  • Ensure that ledgers are accurately controlled, with the timely and robust reconciliation of all control accounts (including investigation and correlation of variances), so that the financial position of the organisation can be determined accurately at any time
  • Assist with business reporting within the team
  • Additional ad hoc tasks
Skills and expertise required: 
  • Financial acumen, including a sound knowledge of basic accounting principles and of effective financial controls and ensure controls are adhered to consistently 
  • Not restricted to but preferably 2 – 3 years of experience in an Accounts Payable Team or general accounting
  • Competent in the use of ERP systems (SAP desirable)
  • Strong controls and process improvement mindset
  • Ability to identify and drive process improvement and efficiencies
  • Accuracy and diligence, reviewing own work to ensure accurate
  • Result-oriented – delivering results at pace
  • Constantly seeking out opportunities to develop self
  • Strong interpersonal skills
  • Self-motivated, resilient and able to demonstrate initiative
  • Team player who is collaborative in approach and actively seeks to support others
  • IT skills with strong knowledge of Microsoft Office packages, particularly Excel